Waterville Community Connections Steering Committee July 10, 2013

The Waterville Community Connections Steering Committee met at the Singing Hills Coffee Shop in Waterville on July 10, 2013.

Attending: Cindy Kennedy, Jane Cummiskey, Lynne Coleman, Diane Munson and Karen Bauer. Also attending was Constance McDermott, who will be working with us at the Popcorn Shoppe, provided by MVAC. Kathy Kerekes spoke about the SAE.                      

1.      Updates/Projects:

Sakatah Arts Experience. Kathy is finalizing her list of vendors and expenses for the SAE, and will get them to Jane for approval by the committee, via email.   

Lynne will confer with Kathy and get all the names of vendors, need the list by July 22 to get to SMIF for end of month payout. Jane will forward the list to SMIF when it’s finished. (The list was given to Jane, and forwarded to the committee on Sat. July 13. Board members voted approval via email.)

Popcorn Shoppe

The financial report was passed out for reviewal and discussion. Jane and Diane are making spreadsheets of popcorn shoppe income and expenses, to show profits. Most bills are paid, and inventory is good. We will continue with Thursday through Saturday hours of operation. This Sat. is Pontoberfest in Waterville, so there was discussion of having special prices on some items. There was also discussion about providing popcorn at a price per large bag, to “Bullhead’s” for their customers. Diane will make contact with the owner.

Lynne knows a man who is willing to donate a “snow-cone machine” to us for use at the popcorn shoppe. She’ll keep us posted. She is also updating our popcorn shoppe facebook page for advertising and promotion.  

2.      Committee Reports:

Beautification

The flower tenders are deadheading and trimming the Main Street plants on Tues. mornings at 10:00. Watering is still being done by the city and consumers from Potential Unlimited. Weekend watering is being done by volunteers. The group will be meeting soon with some of the WCC committee to update them on the flower program’s progress.

Treasurer’s Report

Jane presented the “Cash Report as of 7/10/2013”. The Popcorn Shoppe has been added as a line item on the report. Most of our money is committed to projects.

3.      Fundraising

           

            The Popcorn Shoppe is our only fundraising at this time. Projections of income show our summer            profits could be over $2,000.00.

            Friends of the Library is planning their 3^rd annual Chili Feed to raise funds for the Waterville Lib.

4.      Miscellaneous Business

           

            The survey from SMIF in regard to the foundation funds was reviewed and filled in with needed             information. Jane will forward the results to Alissa Blaha, Development Associate at SMIF. This       survey needs to be received by SMIF before any funds can be released.

           

            Next meeting time will be determined in August.

            Karen Bauer, secretary and blogger.

WCC Committee meeting, May 23, 2013

The Waterville Community Connections Steering Committee met at the Cummiskey Law Office on May 23, 2013.

Attending: Cindy Kennedy, Jane Cummiskey, Lynne Coleman, Diane Munson and Karen Bauer.

A bill for the downtown flower barrels and boxes was received from River St. Nursery. A motion was made by Karen, seconded by Diane, to pay River St. Nursery $745.10 for the flowers, planting, and delivery. Motion carried.

A bill for rental of tents for the Sakatah Arts Experience was received from Soft Sky Tent Co. A motion was made by Diane, seconded by Jane, to pay Soft Sky $800.00, minus a paid $20.00 deposit, for tent rental. Motion carried.

Jane passed out spread sheets of the financial report. We have $4759.13 in SMIF.

There was discussion about reopening the Main St. Popcorn Stand by the WCC.

The owner wants $100.00 a month for rent, and WCC members will run the stand on Thursday to Sunday evenings, probably from 5 to 9 p.m. The building needs cleaning before opening and we will need to see to having the water turned on. There were also questions about the need for insurance, sales tax collection, license, etc.

Darlene Hoban the owner of the popcorn stand, joined us at 1:30 to give us a rundown of all the needs and details of opening and running the stand. She told us who her suppliers are and what she generally sells, which includes popcorn in different size bags, cotton candy, pop, juice and water, nachos, jerky sticks, and mini donuts. It's also a possibility we could sell hotdogs. She also mentioned the process of getting the water turned on. She wants to help run the stand, and will need a ride home after closing. The electricity has been on all winter. The group toured the building and found it is in good condition, needs some cleaning, resupplying of products, probably a better cooler for pop and other foods. It is planned to have a tryout opening the last weekend of May, and hope to be open for business for Bullhead Days. The group will meet at the stand on Sat. morning to remove old product and see what else needs doing. Cleaning will be done after the water is turned on.

Karen Bauer, secretary.